A purchase order is a legal offer to buy. It binds the buyer to the stated quantity, price and delivery window, and it gives the vendor everything they need to fulfil without a phone call: ship-to address, carrier, freight terms and cost allocation.
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About the Purchase Order
A purchase order is a legal offer to buy. It binds the buyer to the stated quantity, price and delivery window, and it gives the vendor everything they need to fulfil without a phone call: ship-to address, carrier, freight terms and cost allocation.
OpenDocuHub prints the PO with separate buyer and vendor blocks, a per-line GL account code, and an authorised requisitioner signature with the approval threshold.
Dedicated buyer (requisitioner) and vendor (supplier) entity blocks.
Ship-to destination with recipient contact and phone.
Carrier, shipping method and freight terms (FOB, pre-paid, collect).
Per-line general ledger / cost-centre allocation codes.
How to issue it
STEP 01
Scope and line items
Add items, quantities and unit rates with optional tax and discounts.
STEP 02
Calculate and tax
Verify subtotal, tax breakdown, withholding and balance due.
STEP 03
Export vector PDF
Render an unwatermarked PDF directly in your browser without an upload.
STEP 04
Convert or archive
Store locally in your vault or advance to the next lifecycle document.
Questions about purchase order
What makes a purchase order legally binding?
A PO becomes a contract when the vendor accepts it - by signing, acknowledging in writing, or beginning performance. The PO number then governs the transaction and must appear on the vendor's invoice.
Why include GL codes on a PO?
Cost-centre allocation removes a manual step at invoice time: accounts payable can match the invoice to the PO and post directly to the correct ledger account.
What freight terms should I use?
FOB origin means the buyer pays freight and owns goods in transit; FOB destination means the seller does. Pre-paid and collect describe who pays the carrier regardless of ownership.
Can I turn a PO into an invoice?
Yes. Vendor billing inverts the buyer and seller blocks, inherits the line items and sets the payment terms - useful for a supplier invoicing against the order.