Customs does not care about your payment terms. It cares about what the goods are, where they were made, what they weigh, and what they are worth. The commercial invoice is the document that answers those four questions.
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About the Commercial Invoice
Customs does not care about your payment terms. It cares about what the goods are, where they were made, what they weigh, and what they are worth. The commercial invoice is the document that answers those four questions.
Every line carries an HS tariff code and a country of origin. The header records Incoterms 2020, gross and net weight and total cubic volume, and the footer carries the statutory truth declaration with an authorised signature block.
Harmonized System tariff code and country of origin per line item.
Gross weight, net weight and total cubic volume (CBM).
Statutory customs declaration with officer signature block.
How to issue it
STEP 01
Scope and line items
Add items, quantities and unit rates with optional tax and discounts.
STEP 02
Calculate and tax
Verify subtotal, tax breakdown, withholding and balance due.
STEP 03
Export vector PDF
Render an unwatermarked PDF directly in your browser without an upload.
STEP 04
Convert or archive
Store locally in your vault or advance to the next lifecycle document.
Questions about commercial invoice
What is an HS code?
The Harmonized System is the international tariff nomenclature maintained by the World Customs Organization. The first six digits are universal; countries extend them for national tariff lines.
Which Incoterm should I use?
FOB and CIF dominate ocean freight, FCA and CIP suit air and multimodal, DDP means the seller clears import duty. The term must match who actually pays freight and duty.
Does the commercial invoice replace the customs declaration?
No. It is the primary value and classification document attached to the declaration. The customs entry itself is filed separately by the broker.
What weights are required?
Both gross (packed) and net (goods only) weight, plus total volume. Customs uses them for duty assessment and for verifying declared values.